Summary of Board Meetings Dec 2015 & Jan 2016

At the Board of Directors meetings held in December 2015 and January 2016, the Board resolved to:
1. Appoint the following new Board Committees:
Executive and Succession Planning -CHAIRMAN, DEPUTY CHAIRMAN, TREASURER
Finance Committee- I. MARTIN, R. CHRISTIE, G. HALLORAN
Club Grants Cat 2- C. KEENS, G. HALLORAN
Building and Land Development- P. MOORE, R. CHRISTIE, I. MARTIN, R. HOLT
Strategic Planning and Risk Management P. MOORE, T. KILLEN, C. KEENS

2. Approve the following changes to MIBC Ltd. By-Laws to delete redundant references to the Greens Director and Greens Committee.

4.4 The Greenkeeper shall have the power to prevent the opening of the greens on any day if, in his opinion, the greens would be damaged by bowling. The decision in this matter rests with the Greenkeeper and is final. Closing the greens after play has commenced will be decided by the Greenkeeper or in his absence, the Bowls Development Officer, or the member in charge of bowling on that day. In the case of pennant matches or Association fixtures, the decision to continue play, or to cease play, shall be initiated by appeal under the Laws of the Game of Bowls in Australia.

4.5 Greens will be available for roll-ups, coaching and the like at times as decided by the Greenkeeper.
3. Approve a request from MIMBC to open a fixed term deposit in the amount of $40,000.
4. Cease the practice of paying a portion of Bowls Membership Fees to MIMBC and MIWBC from 1 July 2016.
5. Appoint Paynter Dixon to prepare detailed drawings for tendering and construction and to lodge a Construction Certificate Application with BVSC for the renovation of the Clubhouse and conversion of greens 1 and 2 to a covered synthetic greens complex
6. At the next General Meeting ask members to approve minor changes to future Board election voting procedures whereby the current requirement to vote for to all candidates irrespective of the number of vacancies be changed so members only need to vote for the number of candidates equal to the number of vacancies.
7. Approve the replacement of deep fryers in the Bistro Kitchen ($14,000)
8. Approve ClubGrants Category 2 donations/sponsorships for Merimbula Pambula Junior Rugby League Football Club and Sapphire Coast Runners Inc.
9. Approve 301 new and transferring memberships comprising:
• Social 296, Bowls 4, Gym junior 1

The next regular monthly Board meeting is scheduled to be held on 17 February 2016.

Damien Foley
Chief Executive
9 February 2016

Results of 2015 Election of the Board of Directors

The following candidates were elected for three (3) year terms:
• Ron Christie
• Ricky Holt
• Gregory Halloran
The following candidate was elected for a one (1) year term:
• Christine Keens
The Board of Merimbula Imlay Bowling Club Ltd, until the conclusion of the 2016 AGM now comprises:
• Ron Christie (Chairman)
• Peter Moore (Deputy Chairman)
• Ian Martin (Treasurer)
• Christine Keens
• Gregory Halloran
• Ricky Holt
• Terry Killen

Summary of Board Meeting November 2015

At the Board of Directors meeting held in November 2015, the Board resolved to:
1. Agree on the terms and conditions of the proposed agreement with new gymnasium operators Mark Moses and Paul Perkins. The gym expected to re-open before Christmas.
2. Approve proposed changes to MIMBC Constitution and Bi-Laws (subject to MIMBC membership approval) to delete reference to the positions of Bowls Secretary and Almoner and to rectify some minor anomalies relating to the Management Committee’s capacity to fill casual vacancies and appoint a chairman to conduct general meetings in the absence of the President.
3. Accept the BDO’s recommendation to appoint Lightweight Roof Structures and Tiger Turf (woven carpet- “BowlsWeave”) as the preferred suppliers of the synthetic greens surface and roof over greens 1 and 2 (subject to membership approval of the expenditure).
4. After greens 3 and 4 are no longer required for bowling, and until such time as they are developed in accordance with the clubs long term masterplan, to utilise this space for a childrens’ venture park area and a vegetable garden for supply of club produce.
5. Approve the purchase of a new glass polisher for the bar ($2,465)
6. Approve 189 new and transferring memberships comprising:
• Social 180
• Bowls 9

The next regular monthly Board meeting is scheduled to be held on 11 December 2015.

Damien Foley
Chief Executive
20 November 2015