Summary of Board Meeting June & July 2013

INFORMATION FROM THE BOARD

At the Board of Directors monthly meeting held in June and July 2013 it was resolved to:

1.Approve the draft Operational and Capital Expenditure budgets for 2013/14 as recommended by the Finance Committee.

2.Approve the recommendation of the Building Committee to demolish the derelict residential dwelling on 97 Main Street and to remove the security fence.                                                        

3.Lodge an Expression of Interest (EOI) with the Merimbula RSL in relation to their public notice calling for EOI’s from potential amalgamation partners.  

4.To not proceed to install synthetic/carpet bowling greens over the existing grass greens at this stage (as discussed at the recent general meeting). This decision will be reconsidered in the future once the Masterplan of MIBC Ltd’s land assets has been finalised.  This decision does not alter the Board’s intention to incorporate a bowling facility similar to that offered by Mooloolaba Bowling Club (i.e. two X eight rink needle punch carpet greens covered by a membrane roof) into the Club’s long term draft Master Plan. 

5.Approve the replacement of the greenkeepers’ utility vehicle.

6.Approve MIWBC’s request for four cars to be compensated for travel costs to Nelson Bay for the State Pennant Play Offs instead of three vehicles as provided under the current MIBC travel allowance policy.  

7.Approve the request of the Liaison Committee to utilise funds from the Sunday Bowlers Raffle for the purchase of six sets of coloured bowls for “come and try” bowlers, and for the Board to match this expenditure so to increase the purchase to a total of 12 sets of coloured bowls.

8.Approve MIMBC’s request for the introduction of a jackpot on Tuesday Social Bowls, on the basis the cost of this initiative is provided through a reduction in existing prize levels or through an increase in Green Fees.

9.Amend the current policy of charging a $5 fee to non-MIBC Bowling members for each jack utilised for roll ups, to $5 for each player (applies to non-MIBC Bowling members only) rolling up. 

10.Approve proposed amendments to MIMBC’s Constitution and By-Laws.

11.Upgrade the auditorium screen and projector.

12.Approve MIBC Ltd’s 2013 CLUBgrants Category One donations to 35 local charities and/or community organisations totalling $40,000.

13.Approve CLUBgrants Category Two donations to Merimbula/Pambula Junior Rugby League, Merimbula Special Events Committee, Bega Rifle Club, Heath Beaumont, Merimbula Sailboard Club, Merimbula Netball Association, Variety Children’s Charity, Merimbula Rock ‘n’ Rodders Dance Festival, George Bass Surf Boat Marathon, Cystic Fibrosis Great Escape Car Rally, and free room hire for 30 different not-for-profit community groups.                                                         

14.Approve 320 new and transferring memberships comprising:

i.Gym Junior 3

ii.Bowls 16

iii.Bowls Junior 2

iv.Social 299

The next Board meeting is scheduled to be held on 21 August 2013 

 

Damien Foley

Chief Executive

Summary of Board Meeting May 2013

INFORMATION FROM THE BOARD

At the Board of Directors monthly meeting held in May 2013 it was resolved to:

1.Continue to maintain four bowling greens until completion of the August Mens Triples, with the Board to review the ongoing arrangements at that stage.  Wherever possible, usage of Greens 1 and 3 to be minimized in the period to August 2013. 

2.Invite the Club’s three Workability employees and their parent/carer and a representative of Workability to attend the ClubsNSW Clubs in the Community awards night in Sydney with MIBC’s representatives.

3.Install an additional satellite dish and associated infrastructure to receive broadcast of live shows through the new “Clubslive” entertainment network.

4.Modify Board’s investment policy to include the local branch of the Bendigo Bank as an option for future term deposits up to $250,000.

5.Approve changes to the Merimbula-Imlay Indoor Carpet Bowls Club (MIICBC) Constitution to facilitate a new member category for MIICBC Life Members.

6.Approve Category 2 CLUBgrants donations for the Merimbula Knights Cricket Club, Merimbula-Pambula Bulldogs Rugby League Football Club, and to waive room hire costs for functions held by 22 not-for-profit organisations.

7.Change the regular date for monthly Board meetings to the third Wednesday of each month. 

8.Approve 55 new and transferring memberships comprising:

i.Bowling 2

ii.Social 53

 

Next Board meeting is scheduled to be held on 21 June 2013 

 

Damien Foley

Chief Executive

11 June 2013 

Summary of Board Meeting March & April 2013

INFORMATION FROM THE BOARD

At the Board of Directors meetings held in March and April 2013 it was resolved to:

1.Approve the following Membership fees for 2013/14

i.Bowling $100

ii.Junior $10

iii.One year Social $12

iv.Three year Social $25

2.Advise the Club’s Master Planners to incorporate a bowling facility similar to that offered by Mooloolaba Bowling Club (i.e. two X eight rink needle punch carpet greens covered by a membrane roof) into the Club’s long term draft Master Plan. Members will be consulted on the draft Master Plan before completion.

3.Hold the Mid Year General Meeting on Sunday 30 June 2013.

4.Propose the following Special Resolutions to the Mid Year General Meeting, for the consideration of members:

i.Introduce a new membership category known as Introductory Bowling Membership for first year bowlers, with reduced membership fees.

ii.Eliminate the need for a proposer and seconder on standard membership applications, as per the Registered Clubs Act.

iii.In order to reduce costs, reduce the number of days the polling booth for the annual Board election is open to three days.  This is also due to a lack of demand for the current seven day arrangement.

iv.Eliminate the current costly obligation to stage a Mid-Year General Meeting every year irrespective of need. It is proposed General Meetings would be held as and when required, whilst the AGM would still be held every year.

5.Approve Merimbula-Imlay Indoor Carpet Bowling Club’s (MIICBC) proposal to award Life Membership of MIICBC to Les and Tess Rizzetti.

6.Approve MIWBC request for green fees collected on Mavis Meadowcroft Charity Day to be donated to the Jane McGrath Foundation.

7.Approve MIICBC request to spend some of their funds (collected from past green fees) on their Mid Year Dinner on the understanding that any future requests for purchase of carpet bowls equipment must be funded from these same funds.   

8.Provide support to a proposed Movember Cancer Fundraiser by donating $10 from each full priced ticket sold back to the pool of funds raised from the night and by increasing the members’ drink discount to 20% during the function.

9.To approve Category 2 CLUBgrants donations to Merimbula Grasshoppers Soccer Club, Imlay House, Merimbula Basketball Association, Zone 21 RSL Bowls, Towamba Acoustic Sessions, Sapphire Coast Turf Club, Merimbula Tennis Club Seniors Tournament, Wyndham Hymn Singers Gala Variety Benefit Concert, and to waive room hire costs for functions held by 27 not-for-profit organisations.

10.Approve new and transferring memberships comprising:

i.Bowling 3

ii.Social 248

iii.Gym Junior 15

 

Next Board meeting is scheduled to be held on 17 May 2013 

 

Damien Foley

Chief Executive

2 May 2013 

 

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