Summary of Board Meeting Nov 2013, Dec 2013 & Jan 2014

At the Board of Directors meetings held in November 2013, December 2013 and January 2014 it was resolved to:

1. Adopt the following Board Committee Structure:

BOARD COMMMITEES 2013/14.

EXECUTIVE COMMITTEE.G. HAMMOND, R. CHRISTIE, I. MARTIN 

FINANCE COMMITTEE.I. MARTIN, B. KENNEDY, G.HAMMOND 

MEMBERSHIP RECRUITMENT R. CHRISTIE, G. TELFORD

BUILDING & LAND DEVELOPMENT R. CHRISTIE, G. HAMMOND, B. KENNEDY, P. MOORE, 

RULES & DISCIPLINARY G. TELFORD, R. CHRISTIE

STRATEGIC PLANNING P.MOORE, T. KILLEN, G. TELFORD

TOURNAMENT DIRECTORT. KILLEN, assisted by R. CHRISTIE as required

GREENS DIRECTORB. KENNEDY, assisted by T.KILLEN as required 

LIAISON DIRECTOR G. TELFORD, assisted by P. MOORE as required

 

2.With the agreement of the MIMBC and MIWBC Management Committees, modify current processes to provide internal clubs with increased decision making authority and responsibility for the management of their financial affairs, in accordance with the MIBC Ltd Constitution and By-Laws.

3.Accept the Finance Committee recommendation to reduce the 2013/14 MIBC Ltd. Capital Expenditure Budget by $200,000 to address a comparable reduction in EBITDA from the first six months of the year.  A reduction in gaming revenue being the main reason for this downturn in financial performance.

4.Approve the request from MIWBC for MIBC Ltd to purchase of 48 new bowls lockers for the Women’s Locker Room.

5.Not approve the request of MIMBC to appoint a paid assistant to the BDO to fill the void left by a reduction in volunteers.  

6.Continue discussions with the Board of the Merimbula RSL Ltd regarding a potential amalgamation between MIBC Ltd. and the RSL Ltd.

7.Note the recommendations of member W. Rogers at the 2013 AGM for the Board to consider outsourcing catering and installing synthetic greens as a means to improve the Club’s financial performance.

8.Approve CLUBgrants Category Two donations to: 2014 Merimbula Jazz festival, Merimbula Tourism Inc, Pambula A H & P Society, 2014 Merimbula Fun Run, and complimentary room hire for 28 different not-for-profit community groups.                                                         

9.Approve 417 new and transferring memberships comprising: Social 400, Bowls 1, Introductory Bowls 3, Bowls Junior 1, Gym Junior 12 

The next regular monthly Board meeting is scheduled to be held on 19 February 2014 

 

Damien Foley

Chief Executive

29 January 2014

Summary of Board Meeting October 2013

At the Board of Directors meeting held in October 2013 it was resolved to:

1.Invite Mr Ray Caterson to continue in the role of Club Patron, subject to member ratification at the AGM, for 2013/14.

2.Continue discussions with the Board of the Merimbula RSL Ltd regarding a potential amalgamation between MIBC Ltd. and the RSL Ltd.

3.Invite the Presidents of the MIMBC and MIWBC to announce their Club Champions at the conclusion of the MIBC Ltd AGM.

4.Trade the existing turf corer for a specialised bowling greens corer at a changeover cost of approximately $6,000.

5.Seek definitive advice from the Tobacco Compliance Officer NSW Public Health Unit, regarding his interpretation of the current smoking laws and how they apply to bowling green No. 1 with regard to its proximity to the smoking deck/terrace situated adjacent to it. 

6.Approve CLUBgrants Category Two donations to: the Far South Coast Branch of the Animal Welfare League, Under 15s Girls Far South Coast Soccer Club, the Pambula Swimming Club, the Lions Club of Pambula-Merimbula Youth of the Year Function, the Barrett Family Fund Raiser and complimentary room hire for 28 different not-for-profit community groups.                                                         

7.Approve 120 new and transferring memberships comprising:

i.Gym Junior 2

ii.Introductory Bowls 4

iii.Social 114

The next regular monthly Board meeting is scheduled to be held on 20 November 2013 

 

Damien Foley

Chief Executive

8 November 2013

Summary of Board Meeting August & September 2013

INFORMATION FROM THE BOARD

At the Board of Directors monthly meetings held in August and September 2013 it was resolved to:

1.Undertake minor improvements to the Rockpool Café kitchen work space, cool room, freezer and dry store facilities, etc. (approx. $45,000).    

2.Continue to discuss the pros and cons of a potential amalgamation between MIBC Ltd and Merimbula RSL Ltd, with the Board of the Merimbula RSL Club.

3.Conduct the 2013 MIBC Ltd AGM on Sunday 17 November 2013 at 10.00am. 

4.Arrange for MIBC Ltd. directors to undertake an approved OLGR Responsible Service of Alcohol course as recommended by ClubsNSW.

5.Install one Club Sapphire logo adjacent to the large “home of Merimbula Imlay Bowling Club” sign at rear of the Club so to reduce confusion for function and wedding guests etc. having their first visit to the Club.

6.Convert the grass on green number 2 to tifdwarf and repair part of the existing sub-base of the northern end of this green so to create more consistent drainage. 

7.Approve utilisation of part of the proceeds from the Sunday raffle for bowls advertising in the Merimbula cinema and a contribution toward the 2013 pennant travel expenses, as recommended by the Liaison Committee.

8.Amend the roll up fee policy to…“a fee of $2 per head applies to all non-members of Club Sapphire Merimbula for roll ups”.     

9.Remind MIMBC and MIWBC management committees that meal costs, other than for breakfast, are not included as reimbursable expenses for pennant travel.

10.When an opportunity arises in the future, to consider the merits of amending the MIBC Ltd Constitution to introduce a new discounted membership category for retired bowlers, as suggested at the 2013 Mid-Year General Meeting of MIBC Ltd. 

11.Approve complimentary finger food and happy hour drinks prices (20% discount inclusive of member discount) for the 2013 MIMBC AGM.

12.Approve CLUBgrants Category Two donations to: Wallagoot Lake Boat Club, Lions Club Fairway Charity Golf Day, Bega Valley Genealogy Society, Typhoons Softball Club and complimentary room hire for 30 different not-for-profit community groups.                                                         

13.Approve 412 new and transferring memberships comprising:

i.Gym Junior 8

ii.Bowls 12

iii.Social 392

The next Board meeting is scheduled to be held on 16 September 2013 

 

Damien Foley

Chief Executive

26 September 2013